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COGST Office:
Mon-Fri 10-2pm 
0141 287 5447
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GDPR 600x400 compressedBackground

GDPR is an important change in government legislation regarding data protection and stands for The General Data Protection Regulation. It effectively provides an update to the Data Protection Act, bringing in new requirements and increasing the penalties for breaches. Any organisation that is required by law to comply with GDPR must do so by the 25th May 2018 at the latest. This law doesn’t only cover businesses, but sports clubs as well, since clubs, too, handle sensitive personal data their members trust them with.

GDPR will impose strict controls on how all organisations collect and process personal data within the EU and/or personal data of EU citizens. The UK is expected to enforce the full range of GDPR requirements.

The regulation outlines six key principles for organisations that process individuals' personal information. These are that data shall be:

  1. processed lawfully, fairly and transparently
  2. collected for specified, explicit and legitimate purposes
  3. adequate, relevant and limited to what is necessary for processing
  4. accurate and kept up to date
  5. retained only for as long as necessary
  6. processed in an appropriate manner to maintain security

Does this apply to our club?

The GDPR applies to any “data controllers” or “data processors”. Those are technical terms but, in essence, if you collect any personal data in running your club (which you will do if you have any members) then the GDPR will apply.

What does this mean for me?

There is an updated Privacy Policy for the website which provides more detail on our policy and procedures to safeguard your information.

What do I need to do?

One of the key points in GDPR compliance is that "Active Consent" should be given to hold, manage and process personal information. All members who wish to register on the website will be required to give consent to this. If consent is not given then an account cannot be created. Consent can be withdrawn at any time, but if this is done then your account will be removed.

How do I do this?

When logged into the website, click on the Member Services -> Change User settings link. Then tick the box in the Additional Settings tab to say that you agree to the Terms and Conditions of website membership.

What if I don't do this?

If you haven't given consent by 1st April 2018, then your website account will be removed.

Further updates will be sent out in regards to your general Club Membership and any actions that are required. 

If you have any questions, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

John Phillips